Receiptor AI
Average of 1 independent sources · Data updated: 2026-10-21 · How we score →
Show score breakdown
| Source | Rating | Weight |
|---|---|---|
| Product Hunt | 8.0/10 | 100.0 % |
We never award a 10/10 — the composite score is capped at 9.4. A perfect headline rating would not be credible.
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Key facts at a glance
- What it is
- Receiptor AI is an automated receipt and invoice capture tool that connects to Gmail, Outlook, any IMAP inbox, WhatsApp, and iMessage to find, extract, and file financial document…
- Toolsplorer score
- 8.0/10 (average of 1 independent sources)
- Best for
- Freelancer or sole trader who forwards every receipt to Gmail and loses track come tax season — needs zero-touch capture before their accountant chases them
- Deal
- 20% off with code toolsplorer26
Last updated:
Why this tool?
- Scans existing inbox history via one-time Retroactive Scan, recovering receipts already buried in email before the user ever signed up
- Connects email, WhatsApp, and iMessage in one workflow — captures receipts from every channel a vendor might send them
- Legal entity matching on Growth plan auto-assigns documents to the correct business across multi-entity setups
- Publishes to Xero or QuickBooks with the original file attached, keeping audit trail intact without manual upload
When NOT to use?
- You handle receipts that never arrive by email, WhatsApp, or iMessage. If your team collects paper receipts at point of sale and has no habit of photographing or forwarding them digitally, Receiptor AI's inbox-first workflow won't cover your primary capture channel.
- You use an accounting platform other than Xero or QuickBooks. Direct push integrations are limited to those two; if your books live in FreshBooks, Sage, DATEV, or a custom ERP, you'll be stuck exporting CSVs and importing manually.
- Your volume is genuinely tiny — fewer than a dozen documents a month. The Starter plan charges usage-based add-ons beyond 50 captured documents; at very low volumes the subscription cost outweighs the time saved versus a free spreadsheet or manual entry.
- You need full expense-management features like corporate card reconciliation or employee reimbursement workflows. Receiptor AI focuses on capturing and filing documents; it doesn't manage expense policies, approvals, or spend limits the way Expensify or Spendesk do.
- Your organization prohibits connecting a corporate email inbox to a third-party SaaS service. The core automation relies on OAuth access to Gmail or Outlook; strict IT or compliance policies that forbid inbox-level integrations will block the tool's main functionality entirely.
Receiptor AI is an automated receipt and invoice capture tool that connects to Gmail, Outlook, any IMAP inbox, WhatsApp, and iMessage to find, extract, and file financial documents into accounting systems like Xero and QuickBooks. It targets business owners, finance teams, accountants, and bookkeepers who want to eliminate manual data entry. With 340+ reviews and pricing starting at $29/month, Receiptor AI sits above your accounting software as an always-on capture layer that works across languages and currencies.
How Receiptor AI Works
Rather than replacing your accounting system, Receiptor AI acts as an intake layer. It monitors connected inboxes and messaging apps, identifies receipts and invoices automatically, extracts line-item data regardless of language or currency, and then publishes the structured data — with the original document attached — directly to Xero or QuickBooks. Alternative export destinations include Google Drive, Dropbox, email, CSV, PDF, and ZIP.
- Multi-source capture: Gmail, Outlook, IMAP, WhatsApp, iMessage, and bulk file uploads
- Automatic categorization: Maps expenses against your chart of accounts and assigns them to the correct business entity
- Retroactive Scan: A one-time scan that recovers receipts already sitting in your inbox, priced from $0.012 per email with an upfront quote
- Legal entity matching: Useful for multi-entity businesses that need documents routed to the right company (available on Growth plan)
Pricing and Plans
Receiptor AI offers two subscription tiers with a free trial available:
- Starter — $29/month: Unlimited email accounts and mobile scanners, accounting and forward export, built-in automations. Includes 500 items checked, 50 documents captured, and 50 agent queries per month. One accounting connection included, additional connections at $12 each. Usage-based add-ons available beyond included volumes.
- Growth — $79/month: Adds storage export, custom automations, workspaces, legal entity matching, API/MCP/CLI access, and webhooks with higher included volumes.
Quarterly billing saves 10%, and annual billing includes two months free. The Retroactive Scan is a separate one-time purchase.
Receiptor AI vs. Competitors
The most direct alternatives are Dext (formerly Receipt Bank), Hubdoc, AutoEntry, Expensify, and Shoeboxed. Where Receiptor AI differentiates is its breadth of capture sources — WhatsApp and iMessage support is uncommon in this category — and its usage-based pricing model, which can be cost-effective for businesses with lower document volumes. The Retroactive Scan feature also stands out: rather than only capturing documents going forward, it mines your existing inbox history.
Dext and Hubdoc are more established with deeper integrations across accounting platforms, while Expensify leans toward expense management and corporate card reconciliation. Receiptor AI is a stronger fit for users who need passive, automated capture across multiple communication channels without switching to a full expense management platform.
Bottom Line
Receiptor AI fills a specific niche: automated, multi-channel receipt capture that feeds directly into your existing accounting workflow. The Starter plan at $29/month suits solo operators or small teams, while the Growth plan at $79/month adds the API access and workspace features that accountants managing multiple clients will need. The usage-based model means costs scale with actual document volume rather than seat count.
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Receiptor AI vs. Alternatives
| Feature | Receiptor AI | Dext | Hubdoc |
|---|---|---|---|
| Automatic Email Receipt Capture | ✓ | ✓ | ✓ |
| WhatsApp & iMessage Capture | ✓ | ✗ | ✗ |
| Multi-Language & Currency Extraction | ✓ | ✓ | ○ |
| Retroactive Inbox Scan | ✓ | ✗ | ✗ |
| Xero & QuickBooks Integration | ✓ | ✓ | ✓ |
| Chart of Accounts Auto-Categorization | ✓ | ✓ | ✓ |
| API / Webhook Access | ✓ | ✓ | ✗ |
| Legal Entity Matching | ✓ | ✗ | ✗ |
✓ Supported ○ Limited ✗ Not supported
vs. Alternatives
- vs. Dext: adds WhatsApp and iMessage capture so mobile-submitted receipts don't fall through the cracks
- vs. Hubdoc: Retroactive Scan recovers historical inbox data Hubdoc never touches after you connect
- vs. AutoEntry: multi-entity legal matching on a single subscription avoids duplicate accounts per company
- vs. Expensify: built for bookkeepers and accountants managing client files, not just employees submitting their own expenses
- vs. Shoeboxed: direct Xero/QuickBooks push with original attachment skips the manual export-and-import step
Frequently Asked Questions
- How much does Receiptor AI cost per month?
- Receiptor AI starts at $29/month on the Starter plan, which covers unlimited email accounts and mobile scanners, 500 items checked, 50 documents captured, and 50 agent queries. The Growth plan is $79/month and adds custom automations, workspaces, API/MCP/CLI access, and higher included volumes; annual billing gives two months free and quarterly billing saves 10%.
- Does Receiptor AI have a free trial?
- Yes, Receiptor AI offers a free trial on its subscription plans with no credit card required upfront. For the one-time Retroactive Scan that recovers receipts already in your inbox, pricing starts from $0.012 per email and you receive a quote before you pay anything.
- How does Receiptor AI compare to Dext and Hubdoc?
- Receiptor AI differentiates itself from Dext and Hubdoc by capturing receipts directly from email inboxes (Gmail, Outlook, IMAP), WhatsApp, and iMessage — not just via a mobile app or drag-and-drop upload. It also includes a Retroactive Scan to recover historical receipts already sitting in an inbox, a feature neither Dext nor Hubdoc offers natively.
- Who is Receiptor AI best for?
- Receiptor AI is best for business owners, bookkeepers, accountants, and finance teams who receive a high volume of receipts and invoices by email and want them filed automatically into Xero or QuickBooks. It is especially useful for multi-entity businesses because the Growth plan includes legal entity matching and workspaces to keep companies separated.
- What accounting software does Receiptor AI integrate with?
- Receiptor AI integrates directly with Xero and QuickBooks, publishing documents with the original file attached. Beyond accounting software, it exports to Google Drive, Dropbox, CSV, PDF, or ZIP, and the Growth plan unlocks API, MCP, CLI, and webhook access for custom integrations.
- How many documents can Receiptor AI process per month on the Starter plan?
- The Starter plan includes 500 items checked and 50 documents captured per month, along with 50 agent queries. Once those limits are reached, usage-based add-ons apply; the plan also supports only one accounting connection, with each additional connection costing $12/month.
- Is Receiptor AI worth it for small businesses?
- Receiptor AI is worth considering for small businesses that waste time manually hunting for receipts across email and messaging apps, as it automates capture, categorization, and filing in one workflow. With 340+ reviews and a free trial, the $29/month Starter plan is cost-effective if your team processes at least a few dozen documents monthly and currently uses Xero or QuickBooks.
